Amendment status not verified — confirm the current text below against the official source.
Delegation of Powers to the Managing Director Unless the Board directs otherwise, any of the powers and functions delegated by the Board to the Executive Committee may be further delegated by the Executive Committee to the Managing Director, subject to such terms and conditions, as the Executive Committee may deem appropriate. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 58 Schedule-I Unless directed otherwise by the Board, the following powers and authority of the Board shall be exercised by the Managing Director. I Contracts, Engagements and Payments To Sign all contracts, engagements of professionals/ individuals/ entities, legal documents, financial documents and all other letters/ correspondence required to be signed for and on behalf of the Board and making of payments in pursuance thereof, provided that no contract shall be signed without obtaining due sanction from the competent authority i.e. Member Secretary, as required under Sub-Section (5) of Section 23 of the Act. II Establishment Matters (i) To act as the appointing authority in case of fresh appointments pertaining to employees equivalent to Group “C” and “D” category of Punjab Government, any employees already on the payroll and working for the Board on deputation or otherwise and to make suitable recommendations for other categories of employees of the Board. (ii) Promotion of employees as per the bye-laws or decision(s) of the Board, assigning appropriate designation to properly reflect the job profile, substitution of new posts against the existing posts on account of promotion of employees or changed job requirements and recommending the creation of additional posts to the Board and the procedure for selection and appointment thereto. (iii) To act as the appointing authority and punishing authority in the case of employees equivalent to Group “C” and “D” category of Punjab Government and to make suitable recommendations for other categories of employees of the Board. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 59 (iv) Grant of leave to the employees as per the bye-laws of the Board. (v) Powers to refuse leave or to recall employees from leave. (vi) Grant of up to five advance increments on the recommendations of the selection committee at the time of confirmation of employees in cases where the Managing Director is the appointing authority. (vii) Approving the entitlements for the employees under the bye-laws or decision(s) of the Board regarding travel, medical reimbursement, LTC, provident fund, bonus, gratuity, advance for purchase of vehicle, advances for house building, ex- gratia grants etc. (viii) Awarding and reviewing of penalties prescribed in the bye-laws or by the decision(s) of the Board. (ix) Grant of annual increments in accordance with the scale prescribed by the Board. Where no pay scales have been prescribed, the Managing Director shall be automatically authorized and considered competent to prescribe and sanction higher pay scale or annual increment upto the rate of twenty percent of the total annual emoluments. (x) Deputing the officers of the Board and the officers of the concerned Public Infrastructure Agencies who are associated with projects being executed in pursuance of the provisions of the Act to attend training programs, short term courses, conferences etc. and sanction expenses for the same. (xi) Engaging private Service Providers for cleaning, housekeeping, secretarial work, administrative assistance, managerial/ professional assistance, record keeping, library maintenance, accounting, bookkeeping and other support services for the office of the Board. (xii) Declaration of completion of probation and extension in the period of probation, as may be applicable to all categories of employees. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 60 (xiii) Confirmation of employees in the service of the Board. (xiv) Deputing representatives of PIDB to the Sectoral Sub-Committees, under Article 9(2) of the bye-laws. III Financial Matters (i) Controlling, drawing and disbursing officer for himself/ herself and all the employees of the Board. (ii) Sanctioning of actual cost of travel by employees of the Board, provided such travel is undertaken in the interest of the official work of the Board. (iii) Determining the rate of honorarium payable per meeting and approving the payment of honorarium and reimbursement of expenses on account of attending the meetings of the Board, to the technical experts nominated by the State Government as members of the Board in pursuance of Clause (g) of Sub-Section 2 of Section 18 of the Act. (iv) Sanctioning of reimbursement of medical bills of the employees. (v) Sanctioning of tours, travel allowance bills, local conveyance bills, overtime allowance bills and leave travel concession claims. (vi) Sanctioning of housing loans and conveyance advance subject to yearly budget provision and the bye-laws or relevant decision(s) of the Board. (vii) Hiring or otherwise acquiring vehicles, furniture, office equipment etc. and sanctioning the payment in respect thereof. (viii) Taking insurance for building, furniture, equipment and installations of the Board. (ix) Approval and disbursement of expenditure on running, maintenance and repairs of staff cars or other vehicles of the Board. (x) Sanctioning expenditure on maintenance and up keep of office equipment, building etc. (xi) Sanction of liveries to class - IV employees. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 61 (xii) Payment of transport charges, freight etc. (xiii) Disposal of unserviceable articles, equipment, old newspapers/ books/ magazines and other obsolete items. (xiv) Deposit of funds in short-term fixed deposits with nationalized and scheduled Banks. (xv) Expenditure on the hiring of accommodation for office, storage and other purposes, as per Lease Deed or any other form of contract agreement, subject to budget provisions. (xvi) Expenditure upto Rs.100,000/- per function or event including, seminars, conferences and ceremonial functions etc. sponsored by or organised on behalf of the Board. (xvii) Expenditure on entertainment, subject to budget provision. (xviii) Expenditure on publicity, subject to budget provision. (xix) Sanctioning of leave encashment for officers and other employees of the Board, as per the bye-laws. (xx) Sanctioning the expenditure on utilities including but not limited to telephone, fax, mobile phone, telex, courier, postal services, electricity, water etc., as per the bye-laws or decision(s) of the Board in this regard, which may be taken from time to time on its own or on the basis of any instructions/ circulars of the State Government. (xxi) Expenditure not exceeding Rs.4,50,000/- (per item) on the purchase of vehicle(s) and office items including but not limited to furniture, furnishing items, computers, printers, photocopiers, PABX, fax machine, LCD Projector, fans, lights, air conditioners, stationary, office consumables, pantry items, etc.. (xxii) Expenditure upto Rs.30,000/- in the nature of contingency expenditure, recurring and non-recurring expenditure for items not covered above. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 62 IV Legal Matters (i) Power to engage advocates, solicitors, attornies, company secretaries etc., nominate arbitrators/ conciliators/ mediators, file suits and defend cases, provided, however, that important cases are reported to the Executive Committee. (ii) Sanctioning and payment of legal expenses including but not limited to statutory fee, court fee, out of pocket expenses, professional fee etc. for various legal matters. Such individual legal matters in which the payment exceeds Rs.4,00,000.00 are to be reported to the Executive Committee. V Purchases and Purchase Procedure MD shall be competent to the effect purchase of office equipment, furniture, fittings (including furnishing of office), stationery and printing of forms/ pamphlets/ booklets, fire fighting equipment, newspapers, books, periodicals and publications by adopting the following procedure:- (i) No quotation be obtained for purchase of one or more items made at a time upto the amount of Rs.1000/-. (ii) Quotations from at least three parties/ vendors will be obtained for the purchase of one or more items costing between Rs.1001 to Rs.5000/-. (iii) Quotations from at least six parties/ vendors will be obtained where the purchase involves one or more items costing between Rs.5001 to Rs.25,000/-. (iv) For the purchase of one or more items costing between Rs.25,001/- and upto Rs.1,00,000/-, tenders from local dealers would be necessary, but the same need not be published through press. (v) For effecting purchases above Rs.1,00,000/-, tender shall be invited through press. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 63 Provided that it shall not be necessary to invite quotations/ tenders in the following cases:- (i) On the spot purchase made by constitution of purchase committee or officer(s) appointed by the Managing Director for the purpose. (ii) Purchase made from authorized dealers or specific brands at the rates fixed by their principals for the whole country/ region/ state/ city. VI Delegation Sub delegation of powers to various officers of the Board, as well as the withdrawal of powers that have been sub delegated in such a manner. However, any sub-delegation of financial powers to an individual officer for a period longer than 15 days in a single instance shall be reported to the Executive Committee for information. PUNJAB GOVT. GAZ. (EXTRA.), JULY 9, 2002 (ASAR 18, 1924 SAKA) 64 PUNJAB INFRASTRUCTURE DEVELOPMENT BOARD LEAVE RULES (To be read with Article 7(3) of the Punjab Infrastructure Development Board Bye-Laws, 2002)