Amendment status not verified — confirm the current text below against the official source.
(1) Every Co-operative society shall hold a general meeting of its members or delegates or representatives in every Co-operative year in accordance with a fixed programme as mentioned in the table below and such general meeting shall be called the annual general meeting:— Table Category of Co-operative society Period during which the annual general meeting to be held (a) all primary Co-operative societies April, May and June (b) all central Co-operative societies September (c) all apex Co-operative societies December (2) An annual general meeting shall be convened by the secretary or any other officer authorised by the board in accordance with direction of the board. (3) Unless otherwise provided in the by-laws, all notices of the meeting stating the place, date and hour of the meeting together with the statement of business to be transacted at it, shall be sent to every member or delegate or representative not less than twenty-one days before the date of the meeting. (4) Any accidental omission to give notice to any member or delegate or representative or non-receipt of the notice by any or a few of them shall not invalidate the proceeding of the meeting. 30 THE KOLKATA GAZETTE, EXTRAORDINARY, MAY 25, 2010 [PART III The West Bengal Co-operative Societies Act, 2006. (Chapter IV—Status and management of Co-operative society.—Section 29.) (5) The agenda of the annual general meeting shall be as follows:— (a) election of directors of the board, if any: Provided that such election shall be held once in every five Co- operative years: Provided further that after constitution of the Co-operative Election Commission, such election shall be held in an annual general meeting or a special general meeting under the provision of sections 29 and 31; (b) confirmation of the proceedings of the last half-yearly and annual general meetings and special general meeting, if any; (c) consideration of the annual report prepared and presented by the board; (d) consideration of the latest audit report and compliance thereof and audited statement of accounts referred to in section 98; (e) approval of the annual budget; (f) consideration of any report of inspection or inquiry made in accordance with the provision of this Act and by-laws, if any; (g) consideration of matters relating to loans and advances given to the directors and their relatives and action to be taken for recovery thereof in case of default; (h) approval of appointments, if any, of the relatives of directors of the board other than those selected by the Co-operative Service Commission; (i) creation of specific reserves and other funds and review of the actual deployment of reserves and other funds; (j) distribution of net profit, if any; (k) review of operational deficit or loss and consideration of the plan to make good the losses, if any; (1) approval of the long-term perspective plan and annual operational plan; (m) fixation of borrowing limit as may be necessary; (n) approval of code of conduct of members of the board formulated by it; (o) amendment of by-laws, if any; (p) expulsion of members, if any; (q) consideration of such other matters as specified in by-laws; (r) consideration of any other matter which may be brought at the meeting as miscellaneous items in accordance with the provisions of this Act and by-laws of the Co-operative society. (6) On the failure of the board to call the annual general meeting within the period as mentioned in sub-section (1), the apex Co-operative society or the federal Co-operative society or the central Co-operative society, as the case may be or where there is no such society the Registrar shall call or authorise any of his officer to call the annual general meeting within a period of three months from the date of expiry of the period so mentioned. (7) If in a general meeting, election as referred to in clause (a) of sub-section (5) of section 29 cannot be held owing to an order of any court or for any other reasons or if the directors of the board elected in such general meeting cannot function owing to an order of any court, the apex Co-operative society or the federal Co-operative society or the central Co-operative society, as the case may be, or where there is no such society, the Registrar may constitute a board of directors from amongst the members or delegates or representatives of the Co-operative society in conformity with PART III] THE KOLKATA GAZETTE, EXTRAORDINARY, MAY 25, 2010 31 Half-yearly general meeting. Special general meeting. The West Bengal Co-operative Societies Act, 2006. (Chapter IV—Status and management of Co-operative society.—Sections 30, 31.) section 32 and the constituted board shall elect its office-bearers from amongst them- selves: Provided that the board, so constituted, shall function till the directors of the board elected under this section assume charge. (8) If the board of directors, constituted under sub-sections (1) and (7), cannot function owing to an order of any court or for any other reason, the chief executive officer of the Co-operative society or where there is no chief executive officer appointed by the State Government or the Registrar the highest designated employee of the Co-eperative society, by whatever name called, shall manage the affairs of the Co-operative society till a board is in a position to function. (9) If the audit report of the immediate preceding Co-operative year is not re- ceived by the Co-operative society before the date fixed for the annual general meet- ing, the Co-operative society shall place the said audit report in the next half-yearly general meeting or in a special general meeting.