Amendment status not verified — confirm the current text below against the official source.
Structure of accounts [Section 96].— (1) Figures in the accounts shall be in English language and receipts for money may be issued in State language also. All accounts and registers in the case of Gram Panchayat so for as possible be kept in Punjabi or as may be decided by the Director. (2) The Gram Panchayats may maintain its accounts a5 per National Panchayat Accounting Manual, of Government of India, Ministry of Panchayati Raj with modification if any, in view of the requirements of the State Government or Central Government, Gram Panchayats or otherwise. AS a safety measure, until new system of accounts is introduced, the Gram Panchayats shall continue to maintain the existing manual accounting system for such a period as may be specified by the Director. (3) An account of all income of Gram Panchayat from whatever source and all expenditure out of the Gram Panchayat Fund shall be maintained. The Cash Book shall be closed daily and the cash balance in hand and the balance with banking institutions shall be struck and verified by actual count and by comparison with the balance shown in the pass book, as the case may be. A certificate to this effect shall be recorded under the signatures of the Panchayat Secretary at the end of each month in the Cash Book. The Block Development and Panchayat officer concerned shall give a certificate in Form- XXVI to the effect that the Cash Book and Proceeding Book are complete in all a a 170 The Punjab Panchayati Raj (Gram Panchayat) Rules, 2012 respects up to 30th September/31st March of the year, as the case may be: Provided that a separate cash book for own sources, and far each central or State sponsored scheme shall be introduced. (4) Ledger shall be maintained and tallied with the Cash Bock at the end of every month. (5) Budget head wise details of income and expenditure shall be entered in the classified abstract register and tallied with the ledger at the end of every month. ; (6) The Bank shall issue a Pass Book in which all the sums paid into or drawn by means of cheques or otherwise from the Bank on behalf of the Gram Panchayat shall be entered. Entries in the Pass Book shall be made only by the Bank. The Bank is responsible for ensuring that the entries are correctly made and at the end of each month, the entries on each side of the Pass Book are totaled and the balance struck and tallies with Bank Account. The Panchayat Secretary shall be responsible to reconcile the balance as shown in the Pass Book and that shown in the Treasury column of his Cash Book. The Pass Book shall remain in the personal custody of the Panchayat Secretary, who shall be responsible to see that the Pass Book is sent to the bank at least once a month for completion. (7) The Panchayat Secretary shall maintain a cheque book register in Form-XX VII. (8) Separate registers for audit and inspection notes shall be maintained in FORM-XXVIII/II in which, after examining the audit and inspection notes, objections shall be identified for compliance. (9) A receipt in duplicate, shall be made out with ball pen in Form-lll. The . original shall be given to the person paying the money and duplicate carbon copy shall be retained in the office as office copy. The receipt shall be singed by the Panchayat Secretary. Computerised receipts, duly signed by the Panchayat Secretary, may also be issued wherever computerization of accounts have been introduced. The Sarpanch and Panchayat Secretary shall however, satisfy themselves that the amount so received has been properly entered in the Gash Book and credited in the Gram Panchayat Fund. (10) At the end of each year, the Gram Panchayat shall prepare its annual account showing its income and expenditure under each of the budget head and send it to the Panchayat Samiti by the following 31st May for transmission to the Zila Parishad with its observations, if any. The Zila Parishad shall further transmit it to the Divisional Deputy Director concerned with its observations by the end of June.