Amendment status not verified — confirm the current text below against the official source.
This Section mentions the activities to be performed by the Ward Committees These activities are: Activites of the Ward Committee (I) Preparation of a Calender- At the fxst Meeting of the Ward Committee for each budget year, the Ward Committee shall decide the upon specific obligation agenda for each of the monthly meetings Ward Committee of the Ward Committee, remaining in that calendar year, in addition to the specific obligation agenda for the First Meeting of the following budget year. Nothing in Sub- Section (1) of the Section 16 shall prevent: (a) The convenor of a Ward Committee fiom adding additional agendameeting of the Ward Committee; (b) Any other of the Ward Committee may, at the meeting of the Ward Committee, move a decided upon for the meeting in question or any subsequent meeting. (2) Preparation and compilation of plans- The Ward Committee shall prepare the Annual Ward Plan and forward the same to the concerned Municipality A - for its integration withthe Annual Municipal Plan. (3) Preparation of Ward Budget- (a) A Ward- Level Budget calendar shall be prepared annually in accordance with Schedule I. The Ward Committee shall ensure that the Budget for their ward 6 (six) week before the ~inici~alitymay suggest changes that may be affected into the Ward- Level Budget after discussion with the Ward Committee. (b) The Municipality budget shall (i) aggregate all the Ward budgets which have been prepared in accordance with Sub- Section 3 (a) of this Section (i) have additional account heads for specific receipts and expenditures at the municipahty level. (4) Maintenace ofAccounts:- (a) Constitution of the Ward Finance Committee- ACommittee of 3 (three) persons shall be constituted in every Ward as Ward F i c e Committee. (ij The constitution of the Ward Finance Committee shall be through nomination held within 1 (one) month of the constitution of the Ward Committee. The Chauperson shall nominate the Ward Finance Committee. ) The Ward finance Committee shall also appoint f~om amongst themselves, one person as the Chairman, who shall be the authorised signatory for maintenance and use ofAccounts. @) Functions and Duties of the Ward Finance Committee:- @ The Ward Finance Committee shall prepare the Annual Budget for the Ward and place it before the meeting of the Ward Committee which wiU deliberate upon and approve the Budget. The Budget shall be presented by the Ward Finance Committee within 7 (seven) months fiom the closure of the previous financial year. (ii) The Ward Finance Committee shall also maintain Ward- Level Bank Accounts for all the Receipts and Expenditure activities of the Ward. ( i The Ward Finance Committee shall ensure that all out of h d s transferred shall be made out of this Account to appropriate Account Heads of the Municipality. (iv) The Ward F i c e Committee shall present A m 3 (three) months at the meeting of the Ward Committee. (v) The Ward Finance Committee shall prepare a Quaterly Report of the financial transactions of the Ward Committee which shall include details of its Receipts and Expenditures and also its projections ans suggestions for the next quarter. This Report shall be made available to every menber of the Ward Committee 1 (one) week prior to the designated meeting for discussion of the Report. (vi) The Report of the Ward Finance Committee shall be made available for public scrutiny. (c) Penalties- (i) Non- compliance ofthe provisions in 16 (4)(b)(i)-(vi) above would incur penalty for the concerned member in default. (u) The Chairperson of the Ward Committee shall take appropriate action including penalty to the Ward Committee member after giving adequate - notice in writing and reasonable opportunity to be heard to the nominee; Provided that ifthe Chairperson of the Ward Committee deems it necessary to impose a fine ot other suchpenalty, the decision shall come into force only upon it eing approved by amajority vote at the meeting of the Ward committee: Provided further that the power to impose penalty shall not extend to the dismissal of the concerned Ward Committee member. (d) Perusal of Bills:- (i) For every expenditure, the members of the Ward Committee shall requisition the required amount from the Chairperson and will present bills for the expenditure incurred. (ii) The Chairperson shall make available the sum so requisitioned in keeping with the budgetary allocation. (5) Supervisory M c M m (a) The Municipality shall take up the responsibility of providing adminknative and infrastructure support to the Ward Committee for its proper function. (b) The Ward shall create mechanisms for Checks and Balances over the Government personnel in their Ward. Ward Committees shall have the power to recommend to the competent authority for imposition of penalties in respect of a Government employee for misconduct and negligence of duties. (6) Ward Development: There shall be Ward Information and statistics Committee which shall be formed for various Development and planning works. The constitution and functions of the Committee are given below. (a) Constitution ofthe Ward Information and Statistics Committee: (1) Acommittee of 3 (three) persons shall be constituted in every Ward as the Ward Informationand Statistics Committee. i ) The Constitution of the Ward Information and Statistics Committee shall be throughnomination by the Chairperson held within (one) month ofthe constitution of the Ward Information. Provided that members of the Ward Finance Committee shall not be members of the Ward Information and Statistics Committee. (ii) The Ward in formation and Statist~cs Committee shall also appoint from amongst themselves 1 (one) personasthe Presidingmember who will preside over the meetings of the Ward Informat~on and Statistics Committee. (b) Duties ofthe Ward Information and Statistics Committee. (i) It shall be the duty of the Ward information and Stat~stics Committee to compile, maintain and update annually the following information about the Ward inthe format prescribedby the concerned Minicipality for this purpose. Suchinfonnation shall include: (A) Economic Information including the number and nature of commercial establishments in the Ward and employment data in these establishment. (B) Information relating to Land Use includes the changes in patterns of land use, data relating to public spaces and civic amenity sites, traiEc patterns ans public transportation hubs and preservation and restoration of environment, natural resources and heritage sites. (C) Ihstmcture ~ndexincludmg the extent o - development, current and pending projects, and the inhstructureal requirement of the Ward. (ii) The Report prepared in accordance with Sub-section (6) (b) (B) shall be used by the Ward Committee in determining and enforcing the Zoning provisions. It shall bemade available on a quarterly basis to the meetings of the Ward Committee, reflecting changes since the presentationofthe previous Report. (iii) The Report prepared in accordance qith (6) (b) (C) above shall be used by the Ward Committee in allocation of development expenditure by the Ward Finance Committee. It shall be made available on aquarterly basis to the meetings ofthe Ward Committee, reflecting changes since the presentation of the previous Report. (iv) Spatial planning :The Ward Committee shall: