Amendment status not verified — confirm the current text below against the official source.
Added by Executive Council Res. No. 10 dt. 8.1.92 and received the assent of the Chancellor on 3.7.92. THE STATUTES 77 (h) that the recognition of the college having regard to the educational facilities provided by other colleges is the same neigh- bourhood will not be injurious to the interest of education; and (i) that the colleges rules fixing the fees (if any) to be paid by the students are not framed as to involve such competition with any existing college in the same neighbourhood as would be injurious to the interest of education. The application shall further contain an assurance that after the college is recognised no transference of management shall be made except with the prior approval of the University and that all changes in the teaching staff shall forthwith be reported to the University for approval and that the institution shall faithfully observe the provisions of the Act, Statutes, Ordinances and Regulations of the University, as made from time to time. (4) The application shall be accompanied by the following statements, in addition to other particulars expressly required by the ordinances :- (a) a statement containing full information regarding the constitution of the governing body and the names of its members; (b) a statement showing the names of teachers employed, or proposed to be employed, their qualifications, the subjects or subject proposed to be taught by each of them, their salaries, grades of pay; (c) a complete plan to scale, of the buildings and ground; (d) a statement indicating :- i) the number of students attending the college or proposed to be admitted to the college; ii) the number of students not residing with their parents or guardians; iii) the arrangements made or 78 MAHARSHI DAYANAND UNIVERSITY, ROHTAK proposed to be made for the residence in the college, or lodging approved by the college of students not residing with their parents or guardians; iv) the arrangements made or proposed to be made for the supervision of students and their physical welfare including arrangements for games, physical training, playgrounds and medical assistance; v) the arrangements made or proposed to be made for the welfare of girl students, if the college provides co-education; (e) a statement showing the number and character of the books composing the library, and the expenditure annually provided or proposed to be provided for the improvement of the library; (f) a statement showing the appliances (including laboratory equipment, apparatus and chemicals etc.) provided or proposed to be provided for teaching the subjects in which recognition is being sought and amount to be annually incurred on such appliances; (g) a statement showing the accommodation provided for the residence of the principal of the college and of members of the teaching staff in or near the college of the place for the residence of student; (h) a statement showing the financial resources of the college, including a statement of the annual income and expenditure; i) a statement showing the rates of fee proposed to be levied and the number of students exempted wholly or in part from such fees; (j) a statement with proof that the management: i) has deposited the endowment fund as required under the rules of the University; ii) has adequate buildings, equipments, furniture and library books or adequate funds, as determined by the University for the purpose. THE STATUTES 79 Note : For starting a new college/institution or for introducing a new subject/course or courses of study, it shall be incumbent upon the applicant/applicants to obtain 'no objection' certificate from the Director, Higher Education, without which no request for affiliation shall be entertained. (5) On receipt of an application for recognition of a new college, the Registrar shall, after ensuring that the application is complete in all respects place the matter before the Vice- Chancellor, who will appoint an inspection committee consisting of two or more competent persons. (6) The inspection committee shall visit the college and submit their report in a form prescribed by the University to the Registrar within ten days after inspection. The report of the inspection committee shall be placed before the Academic Council/Executive Council. (7) Where an application, or any part thereof, is granted the Academic Council/Executive council shall specify the course(s) of instruction in respect of which the college is recognised, and where the application or any part thereof is refused, the grounds of such refusal may be stated. Provided that no college shall be recognised with retrospective effect in respect of any course of instruction. (8) Any application for the grant of recognition may be withdrawn at any time before a decision is taken by the Executive Council. (9) A college admitted to the privileges of this University shall pay an initial fee of Rs. 100/ - and thereafter a continuation fee Rs. 100/- annually. (10) If a college fails to start classes during the academic year for which permission has been given, the permission for the course concerned shall have to be re-obtained. (11) If a college does not provide instruction for three years continuously in a course for which affiliation had been granted, the affiliation for the course shall stand cancelled. (12) (a) A college shall not, without the previous permission of the Academic Council suspend instruction in a 80 MAHARSHI DAYANAND UNIVERSITY, ROHTAK course of study for which it is authorised to teach. (b) if the governing body of a college proposes to discontinue a particular course/subject in the college, it shall seek the prior permission of the University and a formal application giving reasons in support of the proposal shall be made not later than the 31st of October of the year, preceding the year in which the dicontinuation is proposed. (c) In the case of discontinuation of the college, it shall be incumbent upon the governing body of the institution concerned to give a notice of one year to its employees regarding termination of their services, which will take effect only if and when the permission is granted by the University and subject to the condition, if any, imposed by it. (d) The discontinuation in respect of an integrated course of study/subject for which it is affiliated shall be in stages as under :- i) In the first year, admission to Part-I class will be discontinued and admission for Part-II, III will continue. ii) In the 2nd year, admission to part-II class will be dis- continued and admission for Part-III if any, will continue. iii) In the 3rd year, there may be no admission. (13) Where a college desires to add to the course of instruction in respect of which it is admitted to the privileges of this University, the procedure prescribed by Clauses 2, 3, and 4 above shall so far as may be applicable, be followed. Provided that in such case the condition of inquiry/inspection may be dispensed with, if the Executive Council deems it fit. The inspection committee, if appointed shall submit its report as per proforma prescribed by the University. THE STATUTES 81 (14) Every college shall also furnish such reports, returns and other information as the Academic Council/Executive Council may require, from time to time, to enable it to judge the efficiency of the college. (15) The principal of recognised college shall submit to the Registrar before the 31st August each year, a report indicating : a) the change in the management; b) changes in (i) the teaching staff and qualifications of new members (ii) other staff; c) number and distribution of students; d) income and expenditure of the previous financial year; e) results of examinations; f) scholarships; g) condition of Library, and h) number of students in the college hostel. (16) The following record must be kept by every recognised college and submitted, when required, to the officer nominated by the Vice-Chancellor :- i) a register of admission and withdrawals. The register will give in the case of every student, the date of admission, the date of birth, name of birth place, percentage, attendance at college examinations and results of such examinations, a record of University career and date of withdrawal. ii) Registers of daily attendance of students at lectures. iii) A register of fees. iv) A time table. (17) The Academic Council/Executive Council shall cause every recognised college to be inspected from time to time by one or more competent persons authorised by it in this behalf. Provided that each college shall be inspected ordinarily once in every three years, and at other times where in the opinion of the Academic Council/Executive Council, such inspection is necessary. 82 MAHARSHI DAYANAND UNIVERSITY, ROHTAK (18) In the beginning of each financial year the Academic Council/Executive Council, on the recommendation of the Vice-Chancellor, may appoint inspection committee for colleges to be inspected during that year. (19) An inspection committee shall, ordinarily consist of two members and no person shall be given more than two inspections. One of the members of the inspection committee in the case of a science college, will ordinarily be a science man and in the case of training professional college, will belong to the particular profession in which the college is recognised. (20) The convener of the inspection committee shall be appointed by the Vice-Chancellor and he will be responsible for arranging the inspection. (21) The members of the inspection committee shall be paid travelling and halting allowance of the class to which they are entitled according to normal rules, and in addition an inspection fee of Rs. 100/- per college. (22) The inspection will be directed primarily to the purpose of ascertaining :- a) if the conditions of recognition prescribed by the University are complied with; b) that adequate measures are taken to ensure efficiency as regards :- i) qualifications of, and duties performed by the members of the staff ; ii) instruction, residence and supervision of students; iii) accommodation for classes and administrative offices; iv) furniture, apparatus and sanitary arrangements; v) library; vi) registers for various purposes; and vii) other similar matters. c) if the rules concerning the science practical are being complied with and the laboratories are properly fitted with requisite apparatus, gas and water supply. THE STATUTES 83 (23) The report of the inspection committee shall be submitted in printed form prescribed by the University within 10 days of the date of inspection to the Registrar for consideration by the Academic Council/Executive Council. (24) If the report calls for any action by the Academic Council/Executive Council, the Academic Council/Executive Council shall specify the points on which it considers the college deficient and fix time, which may be extended for sufficient reasons, within which the college shall take action necessary to comply with the direction of the Academic Council/Executive Council. (25) i) Each College shall have a managing committee known as governing body consisting of not more than 21 and not less than 11 members. The president, vice-president, treasurer, general secretary and secretary shall be the office bearers of the governing body. The first four shall be elected by the general body of members of the society/trust running the college. The principal shall be the ex-officio member-secretary of the governing body. Of the remaining sixteen members 11 shall be nominated by the president, one by the University, one by the State Govt., and three shall represent the staff. In cases where the governing body consists of less then 21 members, the number falling in each of the above categories will be determined on a proportionate basis, the representation of the University and the Govt. remaining invariable. As soon as the governing body is constituted, the names of the members will be communicated to the University and the director of higher education Haryana by the secretary. The life of the governing body shall be three years and fresh election shall be held after every three years. The election shall be held under the supervision of an observer to be appointed by the University who shall certify that the election has been held properly and according to rules. In case the elections are not 84 MAHARSHI DAYANAND UNIVERSITY, ROHTAK held at the end of the period stipulated above, the University shall be competent to constitute a new governing body. The constitution, election and personal of the governing body shall be subject to the approval of the University. The change in the constitution on the above lines shall be a pre-condition for the release of maintenance and other grants. Applications for grants, accompanied with certificates that the salaries of the employees have been paid and all other conditions relating to affiliation and such grants have been complied with shall be routed through the University. If in inquiry, it is found that a recognised non-govt. college is not being properly administered, the Executive Council, may authorise the Vice-Chancellor to appoint additional representatives or representatives of the University on the managing body of the college for such period as may be prescribed by the Executive Council, If the representative of the university are not invited to a meeting of the managing body and or/a meeting of the governing body is held without the presence of the University representative, the proceedings of that meeting shall be regarded as invalid. In case, the University representative does not attend a meeting even after having confirmed his presence in writing the proceedings of such meeting shall be valid. There must be at least three meetings of the governing body in a year i.e. one per term. T.A. and D.A. of University representatives shall be paid by the college concerned. (26) The conditions for the grant of Association to the institutions for Oriental Titles/ Modern Indian Languages examinations shall be those as prescribed in the ordinance. (27) If at any time, the Executive Council finds, that a college/institution is not complying with the requirements of the Act, Statutes, THE STATUTES 85 Ordinances or Regulations of the University or any instructions issued by it or on its behalf, the Executive Council will have the authority to impose any one or more of the following penalties :- i) students of the college concerned shall not be accepted for the University examinations; ii) the college staff shall be debarred from University work such as appointment as examiner, superintendent of examination centres etc; iii) the principals or the teacher concerned shall be debarred from seeking election or nomination to a University body or his name shall be removed from the list of members of the University bodies: iv) the recognition, granted to the governing body of the college, be withdrawn in part or in whole. 1v) Financial penality as may be deemed appropriate by the Academic Council may be imposed keeping in view the circumstances of each case. vi) Reduce seats for the next academic session at the most by twice the number of irregular admissions made. Provided that whenever any penality under clause (v) and / or (vi) above is imposed the same shall be communicated to the Central Regulatory Body / Authority for such further action as may be decided at that / their level. (28) Where the Executive Council proposes to withdraw the recognition/associated status of a college/institution, in whole or in part, the Executive Council shall authorise the Registrar to send to the head of the college/ institution concerned, a notice stating therein the ground on which the action is proposed to be taken together with the indication that any representation in writing submitted on behalf of the college/ institution within a specific period, shall be considered by the Executive council. The period may be extended if considered necessary by the Executive Council.