Amendment status not verified — confirm the current text below against the official source.
No claim of any kind whatsoever shall be entertained for any and all the losses or damages to the contractors due to the completion of the work getting delayed due to failure or delay on the part of the State Housing Board to supply materials, tools and plant required to be supplied by the State Housing Board under the terms and conditions of the contract. Contractor Witness Executive Engineer PDF created with pdfFactory trial version www.pdffactory.com APPENDIX [See Rule 4(3)] Invitation of Tenders Due publicity should be given to the tender call notices and the following procedure should be followed in this respect. (i) In the case of works costing over Rs. 50,000 the tender notices should be advertised in the press both in vernacular and English giving three weeks’ clear notice. To ensure the publication of the notices well in time the Executive Engineer should forward such notices to the Director, Public Relations. Haryana, a further week in advance. Thus the date of issue of the notices should be about four weeks before the date of receipt of tenders. Besides letters should also be addressed individually to approved contractors falling in the category to which the advertised work relates and the higher category inviting them to peruse the tender notice exhibited by the Executive Engineer concerned in his own office of officers of other Divisions and submit their tenders. Such letters should be issued under postal certificates. Copies of the tender call notice should also be sent to all the Divisions for being exhibited on the notice board. In case of 2nd class contractors the letter should be issued only to such contractors as are working in the particular Division to which the work relates. (ii) In the case of work costing over Rs. 20,000 and up to 50,000 the procedure to the adopted should be as per clause (i) above with the exception that the tender notices should not be advertised in the press. Two weeks clear notice should be given to ensure their exhibition in the offices of various Divisions in time the Executive Engineer concerned should forward the brief notices as also the formal tender call notices to the other Divisions four days earlier. Thus the date of issue of the notices should be 18 days before the date of receipt of tenders. (iii) For works costing over Rs. 10,000 and up to 20,000 the tender notice should be exhibited in all the Divisional and Sub-Divisional offices of the circle of Superintendent concerned. Ten days clear notice should be given in this case. The notices are to be issued two days earlier. (iv) For works costing up to Rs. 10,000 the tender notices are to be exhibited in the Divisional office concerned as also in the Sub-Divisions of that Division. Ten days clear notice should be given in this case the notice being issued 2 days earlier. Should however special circumstances render it impossible or inexpedient save in the case of works and repairs costing less than Rs. 1,000 to invite tenders in any particular case the officers concerned will let out the work without calling the tenders and immediately inform his next superior officer in writing giving reasons for the action taken. Further a note of the orders authorizing the execution of the work without the formality of inviting tenders should be attached to the agreement concerned. Such cases should be altogether exceptional and Superintending Engineers should carefully scrutinize them during their annual inspections of Divisional offices. The record of reasons for not calling for tenders / quotations should also be made available to the inspecting audit officer, if called for. Generally no consideration should be given to the office eceivep after opening the tenders on schedule time and date but if it is found that the subsequent offer is favourable to Government tenders should be recalled or negotiations be carried on with the lowest tender to bring down the rates to the level of the lowest quotation received subsequently. It might happen that the negotiations may not be fruitful to bring the lowest tenderer to cut down his rates to the level of the lowest quotations received subsequently. If this contingency arises in any case PDF created with pdfFactory trial version www.pdffactory.com tenders should be recalled after giving due publicity unless of course the work is of a very urgent nature and any delay in postponing its execution as a result of recalling of tenders would not be desirable. The decision in such case should lie only with the Chief Engineer and not in any authority subordinate to him. Power of acceptance of tenders- The tenders which are beyond the power of acceptance of the Executive Engineers will be dispatched by them on the day following their opening to superintending Engineers with a singed copy of the comparative statement and their recommendations with reasons. Superintending Engineers will after scrutiny either communicate their final orders to the Executive Engineer or else submit the case to the Chief Engineer for orders when it exceeds their powers within three days. The Chief Engineer will return the case with his final orders expeditiously so as to ensure that they get communicate to the contractor the Executive Engineer in time to enable him where necessary to communicated to the Executive Engineer in time to enable him where necessary to communicate to the contractor the acceptance of his tender within one month of the date of tender. On receipt of Superintending Engineers orders Executive Engineers will inform the contractors of the result. The letter of acceptance should be most carefully scrutinized before issue so to ensure that there is no ambiguity and the facts to be emphasized are clearly brought out therein. Contract Agreement- The contract agreements should normally be completed within a fortnight of the date of issue of letter of acceptance but it should not take more than a month in any case. The certified copies should also be supplied to audit and other authorities within this period of one month. No payment should be made to contractor unless and until the contract documents have been singed and the agreement has been finally accepted and executed by the Executive Engineer on behalf of the Housing Board. PDF created with pdfFactory trial version www.pdffactory.com HARYANA GAZ. (EXTRA) FEBRURARY 15, 1973 (MAGHA 26, 1894 SAKA) PART-III HARYANA GOVERNMENT HOUSING DEPARTMENT NOTIFICATION The 15th February, 1973 No. G.S.R. 24 / HA –20 / 71 / S.73 / 73-In exercise of the power conferred by sub-section (1) of section 73 of the Haryana Housing Board Act, 1971, and all other powers enabling him in this behalf and which reference to Haryana Government, Housing Department, notification No. G.S.R. 13 / H.A. 20 / 71S. 73 / 73 dated the 24th January, 1973, the Government of Haryana hereby make the following rules, namely:-