Amendment status not verified — confirm the current text below against the official source.
In this Act unlcss the context otherwise requires :— Difinitions (a) "Board" means the State Archival Advisory Board constituted under sub-section (1) of Section 13; (b) "Dircctor” means the Director of Uttar Pradesh State Archives appointed by the State Government and includes any officer authorized by the State Government to perform the duties of the Director; (c) "Prescribed" means prescribed by rules made under this Act; (d) "Public Records" includes,— (i) any document, manuscript and file; (ii) any microfilm, microfiche and facsimile copy of a document; (iii) any reproduction of image or images embodied in such microfilm (whether enlarged or not); and (iv) any other matcrial produced by a computer or by any other device of any record creating agency; (€) "Records Creating Agency" includes,~ (i) in relation to the State Government, any Department or office of the State Government; (ii) in relation to any statutory body or corporation wholly or substantially controlled or financed by the State Government or commission or any committee constituted by the State Government, the offices of the said body, corporation, commission or committee ; ® "Records Officer” means the officer nominated by the records creating agency under sub-section (1) of Section 5; (g) "State Government" means the Government of Uttar Pradesh. 135_RPH_vidhaika -25 Adhiniyam folder_(Uriar Pradesh Lok Abhilckh )-2025 Data-8E (¥ Scanned with OKEN Scanner 3 SR F3A IR 7To7e, 21 30T, 2025 P f the Stat 3 G:‘::,:,,c,:'ia N 3.(1) The State Government shall have the power to co-ordinate, regulsne:nd upervi i i inistrati agement, preservation, coordinate, regulate pervise (l_\c operations connected with the ndmlmslmuon.‘man g and supervise selection, disposal and retirement of public records under this Act. i i i f the records operations connected (2) The Statc Government in relation to the public records o with administration, creating agencies may, by order, authorise the Dircctor, subject to such conditions, as Mmanagement, etc., of the casc may be, specified in the order, to carry out all or any of the following public records N functions, namely:— " (@) supervision, management and control of the Archives; (b) acceptance for deposit of public records of permanent nature after such period as may be prescribed; : (c) custody, use and withdrawal of public records; : (d) arrangement, preservation and exhibition of public records; ' (¢) preparation of inventories, indices, catalogues and other reference media of public records; (f) analysing, developing, promoting and co-ordinating the standards, procedurcs and the techniques for improvement of the records management system; (g) ensuring the maintenance, arrangement and security of public records in the Department of Archives and in the offices of the records creating agency; (h) promoting utilisation of available space and maintenance of equipments for preserving public records; (i) tendering advice to records creating agencies on the compilation, classification and disposal of records and application of standards, procedures and techniques of records management; () survey and inspection of public records; (k)v organizing training programmes in various disciplines of Archives “'" administration and records management; (1) accepting records from any private source; (m) regulating access to public records; (n) receiving records from defunct bodies and making arrangement for securing public records in the event of national emergency; i (0) receiving reports on records management and disposal practices from the records officer; \ (p) providing authenticated capies of, or extracts from public records; (q) destroying or disposal of public records; (r) obtaining on lease or purchasing or accepting as gift any document of historical or national importance. Prohibition against 4.No person shall take or cause to be taken out of the State any public records taking of public without the prior approval of the State Government: records out of Uttar Pradesh Provided that no such prior approval shall be required if any public records are taken or sent, out of the State for any official purpose. Records Officer