Amendment status not verified — confirm the current text below against the official source.
GENERAL MEETING: 1 The Annual General Meeting of the State Council shall be held once it every year at such time, date and place as the President may decide. At this meeting, called the Annual General Meeting the report of the management of the State Council for the previous financial year together with an audited copy of the balance sheet, income and expenditure account and the auditor’s report and other matter that may be placed before it by the Executive Committee shall be submitted for approval. 2 The first Annual General Meeting shall be held by the State Council within 18 months of its registration. The next annual General Meeting of the State Council shall be held within 9 months after the expiry of the calendar year in which the first Annual General Meeting is held; and thereafter the Annual General Meeting shall be held within 9 months after the expiry of each calendar year. 3 A special General Meeting may be convened at any time on the requisition of the President or on the requisition of one fourth of the total number of members of the State Council who shall state in writing to the Secretary the business for which the meeting is to be convened and the Secretary shall within ten days from the date of the requisition and in consultation with the Executive Committee proceed duly to call a meeting for the consideration of the business stated on a day not later than forty days from the date of receipt of the requisition. 4 All meetings of the State Council shall be called by notice under the signature of the Secretary or any other officer authorised in this behalf by the secretary. 5 Every notice calling a meeting of the State Council shall state the date, time and place at which such meeting shall be held and shall be delivered by hand or sent by registered post to every member at the addresses mentioned in the Register of Members not less than 21 clear days before the date appointed for the Annual General Meeting and 15 days before the date appointed for a special General Meeting. 6 If a member has no registered address in India, and has not supplied to the State Council an address within India for the giving of notice to him, a notice advertised in a newspaper in Tamil and in a Newspaper in English shall be deemed to be a notice duly given to him on the day on which the advertisement appears in the newspaper. 7 The President shall preside at all ordinary or Special General Meetings. In his absence the Vice-President shall preside. In the absence of them, one of the members present, elected for the purpose, shall preside. 8 One-fourth of the number of members shall form the quorum. If there is no quorum at the meeting, the meeting shall be adjourned for half an hour, and it will then be held even if no quorum is present. 9 The procedure to be followed at the meeting shall be laid down in the bye-laws framed by the Executive Committee.