Amendment status not verified — confirm the current text below against the official source.
Meeting of the Ward Committee.- (1) The Ward Committee shall meet as and when required but at least once in a month. The Ward Councilor shall preside over the meeting of the Ward Committee. (2) The date of first meeting shall be fixed by the newly elected council by its resolution and such date need not be altered. If Ward Committee Representative is unable 76 to attend the Ward Committee meeting on a particular date, then Ward Committee members may unanimously select any one among them to preside over the meeting on that day. (3) The Ward Committee shall select one among them as Secretary unanimously or by lot of the Ward Committee. (4) The Secretary of the Ward Committee shall be the convener of the meeting of the Ward Committee who shall convene the meeting in consultation with the Chairman. (5) All minutes of the proceedings of the meeting of the Ward Committee shall be recorded and video graphed by the Secretary and a copy of the same shall be forwarded to the Municipal Councils within a fortnight. (6) An officer of appropriate rank shall be designated as representative of Municipal Commissioner or Chief Officer who shall provide information or clarification on any procedure, rules, etc., but shall not perform any role in the Committee. (7) All decisions in the Ward Committee shall as far as possible be arrived through a consensus of all the members present. When there is no consensus, the decision shall be taken by the majority of the members present. In case of equality of votes, the presiding authority shall cast his vote to break the tie. (8) No act done or proceedings taken under this Act by the Ward Committee shall be invalid merely on the ground of any vacancy in it. (9) The Commissioner or Chief Officer of the Municipality as the case may be or his nominee, shall be entitled to take part in the meetings and deliberations of the Ward Committee. The Chairperson of the Ward Committee may request the representatives of the concerned department as special invitees to participate in the meetings. 80-O. Functions of the Ward Committee.- (1) The Ward Committee shall discharge the following functions, namely:- The Ward Committee,- (a) shall co-ordinate over all the functions of Area Sabha like, tax collection, water supply, surface drainage, underground drainage, solid waste management, street lighting, etc. (b) shall strategise on all these items and work on any initiatives through the Area Sabhas and Neighbourhood Groups. (c) shall give advice to the Neighbourhood groups and Area Sabhas but they are not binding in nature. (d) shall consolidate the action plans for works localised in nature from the list suggested by Area Sabhas as action plan for the five year term of the elected council for all the development works which are localised in nature. (e) shall prioritise the works among them and prepare annual action plans for implementation every year. (f) shall as far as possible select works for annual action plan from the action plan consolidated from Area Sabhas and desist from adding new items. (g) shall have the power to add new items to the extent of 25% of the value of the action plan assigning reasons for choosing the works outside of consolidated action plan. 77 (h) shall assign sufficient reason why the new works are preferred over the works included in the action plan for five years by the Area Sabhas. (i) shall have complete freedom to choose the works which are not localised in nature and resolve to suggest to the council to be added to the annual as well as long term action plans. (j) The works or items chosen in the ward committee shall only be included in the action plans prepared by the Municipality both for works of localised and non- localised in nature. (k) shall take up social auditing of developmental works of Urban Local Bodies or any Government Department or undertaking in its jurisdiction with the help of Area Sabhas and Neighbourhood groups. (l) shall take up the responsibility of maintenance of parks or supervise the same. (m) shall take up the responsibility of afforestation and maintenance or supervision of the same. (n) shall take up the responsibility of rainwater harvesting and maintenance or supervision of the same. (o) shall maintain list of Government properties and take all steps to report to Council if any encroachments are noticed by anyone. (p) shall take steps to prevent encroachment of streets, roads, foot paths and parking spaces by anyone especially by the shop owners, hawkers and street vendors; (q) shall be responsible for preventing unauthorised layouts or buildings or developments coming up without proper license being obtained. (r) shall report to the Commissioner or Chief Officer of the Municipalities about unauthorised layouts or developments or buildings and assist to the Commissioner or Chief Officer of the Municipalities for control of the unauthorised developments. (s) shall take steps along with the officer assigned the responsibility of preventing unauthorised developments to immediately stop such an unauthorised developments. (t) shall take up any other responsibility assigned to it by the Municipality. (2) The procedure to be adopted by the Ward Committee in the transaction of its business shall be as may be prescribed in the rules.