Amendment status not verified — confirm the current text below against the official source.
Aggrieved persons to be heard in person- The Board may hear at its discretion representations or appeals from aggrieved persons or parties in person, provided such representations and appeals are made in accordance with the prescribed procedure of the Board. The persons and parties so called for hearing, may address and answer any question arising there from, but shall withdraw from the meetings as and when directed by the Presiding Authority. 15.1 Recording and confirmation of Minutes- The Board shall cause minutes of the Board and of the resolutions passed by circulation, to be duly entered in the book provided for the purpose, which shall be kept under the superintendence of the Secretary, and in his absence by any other officer, nominated by the Chief Administrator to deputize for him and every such minute / resolution shall be signed or and entry from the minute book, shall be received as evidence in all courts, and before all Judges, Justice and other Authorities Judicial, Quasi Judicial or Executive, and such minutes / resolutions or entries there from shall be taken as conclusive proof of their having been duly passed by the Board and shall be proved either on the production of the original minute book or copy thereof duly attested by the Secretary of the Board. 15.2 The minutes shall be recorded either during the meeting or as soon there after as possible and shall contain:- (i) The names of all the members present at each meeting of the Board, including person present by special invitation; (ii) Name of members voting for or against each resolution, where a division is called; and (iii) The minutes of the meeting, giving briefly the decisions taken against each item of the agenda. 15.3 The minutes shall be so recorded as to leave no blank space between one recorded decision and the other, so that no space is left for any interpolation at a later stage. The Presiding Authority shall sign the Minutes Book as soon as possible, after the meeting and attest the interpolations, orasions and substitutions, if any. PDF created with pdfFactory trial version www.pdffactory.com 15.4 The proceedings of each meeting shall be approved by the Presiding Authority. After approval and signatures of the Presiding Authority the proceedings shall be duly kept by the Secretary or any other officer authorized by the Board. 15.5 A copy of the proceedings of each meeting shall be supplied to the Chairman and all the members whether present at the meeting or not, and got confirmed in the next meeting. The minutes of the proceedings shall also be forwarded to the Government. 15.6 The Minutes Book shall be carefully indexed and, when not in actual use, shall be kept in fire-proof safe. 15.7 All acts done by any members of the Board or by any person acting as a member shall, not with standing that it may be afterwards discovered that there was some defect in the appointment of any one or more members acting as aforesaid on that day or any of them were disqualified, be as valid as if every such member had been duly appointed and was qualified to be a member of the Board. Provided that nothing in the regulation shall be deemed to give validity to acts done by a member acting as a aforesaid after his appointment has been declared to be invalid. 16.1 Right of Vote- All the members, including the Chairman, shall have a right to vote and decisions taken by the majority of the members present at the meeting shall be deemed to be the decisions of the Board, provided that in case of equality of the votes, the Presiding Authority shall be in addition to his own vote as a member, have a second of Casting Vote. 16.2 Any proposal / resolution / amendment / duly put up in the meeting and pressed to a division shall first be reduced to writing in the final form, in which it is decided to put it for vote. It shall be recorded in full in the proceedings, together with number and names of the members voting for the against it as laid down under regulation 15.2. 17.1 Miscellaneous- The business of the Board shall be transacted in English or such other language or languages, as the Board may decide from time to time. 17.2 “The Chairman or the Chief Administrator” shall bring to the notice of Government, in writing with adequate details, all cases in which the Chairman or the Chief Administrator have given an opinion which is contrary to the opinion of the majority of the Members of the Board. The opinion of the majority of the Board should not be given effect to until the Government give their decision, which shall then be binding on the Board. 17.3 If any doubt arises as to the interpretation of these regulations, the decision of the Board thereon in consultation with Government, shall be final and binding on all concerned. By the order of the Board.