Amendment status not verified — confirm the current text below against the official source.
Any other expenses duly authorised. Art. 473 – All the items of income shall refer to the respective sources and shall indicate the page and the number of the books, where the sum received is accounted for; and those of the expenses shall indicate their source or the authorization from higher authorities failing which they shall be immediately cancelled by the administrator. Art. 474 – The figures of the income and expenditure shall be considered together find the balance or deficit of comunidades. The respective statement, after being signed by the attorney, cashier and clerk of the comunidade, shall be submitted to the managing committee which shall discuss the same in their ordinary meeting of the month of April and give its opinion. Art. 475 – After submitting to vote of the comunidade and other interested parties, the clerk of the comunidade shall forward the statement to the administration office by 16th April,along with a copy of the minutes of the meetings of the committee and of the comunidade, complains and subsidiary books and documents demonstrating the legality of the items of income and expenses. Sole§ The statement shall also be accompanied by the files relating to pending works or those authorized. -------124-------- Art. 476 – On receiving the statements, the administrator, shall order the staff of the administration to examine the same, under his responsibility, and shall approve or have them corrected. He shall indicate in his order, the amount that should be separated and go to reserve fund, up to the maximum limit of ten per cent of the income, and for payment of the debts and occasional expenses, setting the rules to be followed in the fixation of the dividends and return the statements before the 15th June. Art. 477 – On receipt of the books, the clerk of the comunidade shall convene the attorney and the treasurer and, in implementation of the order issued shall establish the amount to be distributed as zonn and shares, or the deficit to be recovered from members, all in accordance with model No. 25. Art. 478 – After following what is prescribed in the provisions of the last part of the preceding article, distribution shall effect, according to the statute of the respective comunidade, amongst the zonnkars and the shareholders, declaring the amount due to each zonnkar and to each share holder. Such declaration should be signed by the clerk of the comunidade, attorney and the treasurer. § 1. For the purposes of this article, only zonnkars registered before the closure referred to in article 200, shall be included for the purpose of distribution. § 2. In the comunidades whose assets have been disentailed, the net income or deficit shall be distributed, according to the conditions of the comunidade, between different properties in proportions established in the inventory Tombo No.1, for payment to the respective proprietor or recovered from him the share fallen due. Art. 479 – After the distribution is done, the comunidade clerk shall send to the administration office, by 10th August, together with the list and the book referred to in sole paragraph of article 484, a chat mentioning out the revenue, expenses, net income or deficit and debt payable, everything compared with the respective figures for the preceding year, in accordance with to model No. 26, issuing at the end a certificate stating the amounts separated for the purpose of works and payment of debts and the amount referred to in article 476, the amount due to each zonnkar and to each share and the active debts. Sole§ This chat shall be accompanied by the current accounts of the National Treasury, when the latter possesses shares in the comunidade. SECTION V Books of current account Art. 480 – The current account book shall be divided into two parts: the first for annual enrolment of zonnkars and those who are obliged to contribute to the deficit, and the second of the current accounts of all members, servants and defaulters. Art. 481 – The current accounts shall be numbered following the order of the enrolment of the members and the registration of the shares and after the conclusion, the current account shall be opened of those who have credit or debit with the comunidades, including the Pensioners‘ Bank. § 1. The contractors of the extraordinary works and the clerks of the comunidade shall have in such capacity, accounts different from those they may have as members or as contractors for any service with the comunidade. -------125-------- § 2. The comunidade shall also have some space to record in this book the dividends of its own shares and the amounts of indivisible balance, the amounts that are set aside for ordinary expenses not put up to tender, for the extraordinary expenses and for payments of any amount of advance given for work, services or extraordinary supply and for reserve fund, and also any amounts indicated in the statement on account of advance payments made in the previous years. Art. 482 – In the right hand margin of the left hand page of the current accounts book, that is used for recording the entry of the credit of the member or servants, three columns shall be opened; the first for recording in figures all the credit sums, the second for carrying over the sum of the same credit and the third for observations and notes. Sole § Each credit entry shall indicate the number of the entry of the book from which it has been taken. Art. 483 – In the right hand margin of the right hand page, used for recording the entry of the debit of the member or servants, there columns shall be set up in the same way; the first for recording, in figures, all the debit sums, the second for carrying over the sum of the same debit and the third for observations and notes. Sole § Each debit entry shall indicate the number of the entry of the book from which it has been taken. Art. 484 – The current accounts book shall be kept as per model No. 27. Sole § The clerks of the comunidades shall finish the writing of current account entries by 31st July, by crediting and debiting the amounts to which the members, servants and others are entitled to or which they owe to the comunidade up to such date, and shall then prepare a list of the debits of the same, from lease rent of the properties or contributions to invariable or variable charges, in the case of the comunidades assets being disentailed, sending the same to the administration office by 10th August, together with the book of current accounts. Art. 485 – The treasurer shall collect these lists from the administration office, duly approved by administrator by 20th August, and shall then undertake the recovery by using the means provided for in this Code. Art. 486 – The current accounts of the members, servants and other debtors shall be closed from the 11th November till the end of the same month, and as per its result, the clerk of the comunidade shall issued before the 8th December, a final confirmed list of the debts of the same. Art. 487 – The list referred to in the preceding article shall be presented in the administration office by 10th December, together with the current accounts book and with the administrator‘s approval, received by the treasurer on the 11th and 12th of the same month. Sole § The time limits established in this article and in the preceding one may be extended by the administrator, in view of the special circumstances of the comunidade, but never beyond 31st January. Art. 488 – Once the accounts have been closed and the list is submitted to the administration office, the clerk of the comunidade shall send out current accounts to the debtors, in accordance with article 559. -------126-------- Art. 489 – The administrators by official notice, published in the Official Gazette and pasted on the door of the meeting house in each comunidade shall fix , three to ten days for the payment of proceeds of zonn, dividends and credits which were not paid on the days set in article 106, preferably between 15th January and the end of February. § 1. In the public notice it shall declare the proceeds of zonn or the dividend to which to each zonnkar and each share holder is entitled. § 2. Alongwith the notice, a comparative chat of the income and expenditure of the respective comunidade (model No.– 26 ) shall be affixed at the gate of the meeting house. § 3. The amounts, not collected on the designated days, may be paid, irrespective of order, at any opening of the safe and the key holders shall be entitled to emoluments only when the payment is made during extraordinary opening of the safe. Art. 490 – The payments for deposit made directly in the safe by the debtors, mentioned in the confirmed list, shall be accepted after the necessary entries is recorded in the debtor‘s current accountants book in the column reserved for the remarks and against the balance in debt. Sole § The clerk of comunidade shall always issue a receipt to the interested party for this and any other payments made. Art. 491 – The payments made to the zonnkar, shareholders and other creditors shall be taken from the safe of the comunidade and shall be recorded, in the same manner, in the current accounts of the creditor, opposite to the balance in credit. Art. 492 – After the current accounts have been closed, the clerk of the comunidade shall indicate the balance of credit and the debit in the same accounts, as per model No. 27. Art. 493 – The credit balance consists in comparing the amounts which are in fact credited in the current accounts with those that should have been credited. Art. 494 – The amounts which should have been credited are:–