Amendment status not verified — confirm the current text below against the official source.
Book for confidential correspondence. §1. All the books shall be of a thick paper, known as almaço and shall have opening and closing declarations, sign by the administrator, who shall also initial all the pages, asking any employee of the comunidade to number them. In the closing declaration at the book mentioned shall be made of the total number of pages of each book. §2. The books Nos. 1, 3, 9, 10, 11 and 12 shall be maintained as per the model Nos. 21, 22, 15, 18, 19 and 23 respectively, and the books Nos. 18 to 20 according to the models indicated by the Directorate of Civil Administration. §3. The keeping of books Nos. 14 and 16 and the accounts of the general safe shall be regulated by the provisions set down for the book-keeping and accountings in the comunidades. Art. 441 –The Entry-book shall be divided into two parts: The first for record of applications and official papers received and the second for noting the presentation of certificates of shares and documents for annotations. Art. 442 – On each page of books -Nos. 4, 5, 6 and 7 a necessary margin shall be kept on both the sides, sufficient to mention, on the right margin the extract of the letter, note or documents registered and on the left any previous or subsequent references to the subject. Art. 443 – The annual budget, referred to in No. 3 of article 125, shall be organised by the secretary of the administration office as a file and the administrator shall give his final say. §1. A copy of the preceding year‘s budget and his approval‘s order shall be attached to the new budget. §2. A summary of the income and expenditure, indicating the surplus or deficit, that there may be, shall be shown on the front page of the file, below the title. Art. 444 – Certified copies of contents, or of summary of what is recorded in the books of the office and of the papers and proceedings that are pending or filed, shall be issued by the secretary of the administration, independently of the order of the administrator, on payment of -------118-------- normal fees. §1. The certified copies of the recovery proceedings of dues which are in progress and the one delivered to the debtor, after the final judgement, to be used for the purpose of payment, shall also be issued without order of the administrator, but by the clerk in charge of the execution. §2. The certified copies relating to proceedings filed in the administration office shall also be issued according to this article. § 3. The duplicates of all the certified copies of the extract of the abstract, issued shall be retained and filed chronologically in the administrative office, by the dealing clerk. CHAPTER II Book-keeping and accounting of the Comunidades SECTION I General provisions Art. 445 – The comunidades shall have the following books for their records and accounts:-