Amendment status not verified — confirm the current text below against the official source.
Short title and commencement.— (1) These rules may be called the Public Records rules, 1997. (2) They shall come into force on the date of their publication in the Official Gazette. • f't ' » , « 1 • > . - • » . X , • - m 2o Definitions.— In these rules, unless the context otherwise requires,— (a) “Act” means the Public Records Act, 1993 (69 of 1993); (b) “appraisal” means the evaluation of public records in association with the National • . Archives of India or Archives of the Union Territory as the case may be; (c) “classified records” means the files relat ing to the public records classified as top-secret, secret, confidential and restricted in accordance wih the proce dure laid down in the Manual of Depart mental Secrurity Instructions circulated by the Ministry of Home Affairs from time to time; (d) “custody” means the possession of public records; (e) “defunct body” means a corporate or non corporate body which has been wound up with no successor to carry on its functions; (f) “Declassification” means downgrade the security classifications after their evaluation; s} % • . . f (g) “file” means a collection of papers relat ing to the public records on a specific subject-matter consisting of correspon dence, notes and appendix thereto and assigned with a file number. (h) “form” means the form appended to these rules; (i) “private records” means records lying in the possession of a private individual or with any non-governmental organisation; (j) “recording” means the process of closing a file after action on all issues considered thereon has been completed; (k) “records of permanent nature” means the public records being maintained after re -' cording for a period specified, under sub rule (1) of rule 5 by the records creating agency in accordance with the procedure laid in its Manual of Office Procedure or Instructions on the subject; (1) “retention Schedule of records” means a Schedule which provides the period of retention; Pa r t IV] GAZETTE NATIONAL CAPITAL 23 St ( m ) “review” means periodical; evaluation of recorded files on the expiry of the period of retention for determining their further retention or destruction, as the case may be; (n) “Section” means the section of the Act; (o) (P) “Standing guard file” means a compila tion of papers on a particular subject- matter consisting of copies of policy decision order, instructions or any another matter incidental thereto arranged in a chronological order; Words and expressions used herein and not defined but defined in the Act, shall have the meanings respectively assigned to them in the Act.