Amendment status not verified — confirm the current text below against the official source.
Filling of documents A separate file shall be maintained in respect of elach firm, in which the documents received by the Registrar, relating thereto shall, from time to time, be filed. No document shall be filed by the Registrar unless the fee prescribed therefor has been paid. Account of and receipt for fees: An account of all fees received in the Registrar's office shall be maintained therein in Form XI, A receipt in Form XII shall be granted in respect of elvery fee received. Inspection of original documents: Subject to the payment of fees prescribed in Rule 19, the Register of Firms and all other docuyments recorded shall be open to inspection on a written application submitted to the Registrar during business hours .The file of the documents kept in the Registrar's office shall simiarly be opened to inspection by any person applying therefor, provided the applicant satisfied the Registrar that he has sufficient interest in the contents of the documents of which he applies for inspection and that a mere inspection of the Register of Firms will not serve his purpose. All inspections of records shall be made in the presence of the Registrar or some person appointed by him in that behalf, The Registrar or the person appointed by him shall not permit the applicant while inspecting any documents to make or cause to be made a copy of any such documents, but he shall permit the applicant to take down in pencil such particulars of the documents as would enable him to apply for a certified coply of any entry or portion thereof in the Register of firms. Application for copies to be in writing : Every application for a copy of any entry in the Register of Frims or portion thereof or a copy of the acknowledgement granted under rule 11 shall be in writing accompanied with the requisite copy fee as prescribed in the Rule 19. Seal The seal used by the Registrar shall bear the words " Registrar of Firms Madhya Pradesh" Preservation and elimination of registers and records -1. The following registers and papers shall be permanently retained. Register of Firms. All registered documents of existing firms. Certificates of registration of dissolved firms Dissolution orders References to Legal Remembrancer to Government, Madhya Pradesh. Legal Remember's opinions. References to State Government regarding amendments in the Law and replies to the same. Index Register. ii) The following registers and papers shalsl be destroyed after five years Cash Book Register of fees Papers, other than the above, of firms which have been dissolved References to State Government other than above. III. The following registers and papers shall be destroyed after two years from the succeeding 1st of April Receipt book. Despatch Register. Other routine correspondence Indents for forms etc. Treasury Receipts. IV The following registers and papers shall be destroyed after one year from the succeeding 1st of April. - Reminders Explanations of delay