Amendment status not verified — confirm the current text below against the official source.
(1) Every Ward Committee shall have the duty to,- (a) produce the Ward Plans in a manner consistent with the District Plans or Municipal Plans and complete this exercise within the time specified by the State Government; (b) prepare the Ward budget in accordance with the Ward Plans and complete this exercise within the time specified by the State Government; (c) encourage local-level alternatives for implementation in all the areas of the Ward committee has responsibility for; ( d) ensure optimal collection of all revenue sources as specified in the schedule; ( e) map the ward infrastructure index for the Ward; PART-V ACTIVITIES OF THE WARD COMMITTEE Activities of 16. The Ward Committees shall perform the following activities, namely:- the Ward Committee (1) Preparation of a Calendar:- At the first meeting of the Ward Committee for each budget year, the Ward Committee shall decide upon specific obligatory agenda for each of the monthly meetings of the Ward Committee , remaining in that Calendar year, in addition to the specific obligatory agenda for the first meeting of the following budget year : Provided that nothing in thif' sub-section shall prevent,- (a) the convenor of a Ward Committee from adding additional agenda for any meeting of the Ward Committee; (b) any other member of the Ward Committee, at a meeting of the Ward · Committee, from moving a resolution to add to the specific obligatory agenda decided upon in the meeting in question or any subsequent meeting; (2) Preparation and Compilation of Plans: - The Ward committee shall prepare the Annual Ward Plan and forward the same to the Corporation or Municipality for its integration with the Annual Pla:n; (3) Preparation of Ward budget:- THE ASSAM GAZETTE, EXTRAORDINARY, DECEMBER 14, 2007 2415 -·• -··--· M-- (a) A Ward level budget calendar shall be ~repared ann~Iy in accordance with SCHEDULE appended to this Act. The Ward Committee shall ensure that the budget calendar is strictly adhered to and prepare the budget for their ward six weeks before the Corporation or Municipal budget. The Corporation or Municipality may suggest changes that may be effected into the Ward level Budget after discussion with the Ward Committee. (b) The Corporation or Municipal budget shall,- (i) aggregate all the ward budgets, which have been prepared m accordance with clause (a) above; (ii) have additional account heads for specific receipts and expenditures at the Corporation or Municipality level. (4) Maintenance of Accounts:- (a) Constitution of the Ward Finance Committee:- A committee of three persons shall be constituted in every Ward as the Finance Committee in the following manner:- ' ' (i) The constitution of the Ward Finance Committee shall be through nomination held within one month of the constitution of the Ward Committee. The Chairperson shall nominate the Ward Finance Committee. (ii) The Ward Finance Committee shall also appoint from amongst themselves, one person ·as the Chairperson, who shall be the authorized signatory for maintenance and use of accounts. (b) The accounts of the Ward Committee shall be audited at the same time and in the same manner as those of the Corporation and Municipality and appropriate action shall be taken on the basis of such audit report (5) Functions and Duties of the Ward Finance Committee:- The Ward Finance Committee shall,- (a) prepare the annual budget for the Ward and place it before the meeting of the Ward Committee, which will deliberate; upon, and approve the budget. The Ward Finance Committee shall present the Budget within seven months from the closure of the previous financial year; (b) maintain ward -level bank accounts for all the receipts and expenditure activities of the ward; ( c) ensure that all funds transfers~ shall be made out of this account to appropriate account heads of the Corporation or Municipality; (d) present accounts every three months at the meeting of the Ward Committee; (e) prepare a quarterly report of the financial transactions of the Ward Committee, which shall include details of its receipts and expenditures and also its projections and suggestions for the next quarter. This report shall be made available to every member of the Ward Committee one week prior to the designated meeting for discussion of the report; (f) make the report of the Ward Finance Committee prepared under clause (e) above available for public scrutiny within fifteen days after discussion of the report in the designated meeting. ( 6) Penalties: - (a) For non-compliance of the provisions of clauses (a) and (b) of sub-section (5) above, the concerned defaulting member shall be liable to be penalized with such amount of fine as may be determined by the Ward Committee which shall not exceed rupees one thousand for the first such default and rupees one thousand for every subsequent defaults. 2416 THE ASSAM GAZETTE, EXTRAORDINARY, DECEMBER 14, 2007 (b) The Chairperson of the Ward Committee shall take appropriate action, including penalty to the Ward Committee member after giving adequate notice in writing and after giving reasonable opportunity of being heard: Provided that, the decision to impose a fine shall come into force only upon it being approved by a majori.ty of vote at the meeting of the Ward Committee. (7) Pemsal of Bills: - (a) For every expenditure, the members of the Ward Committee shall requisition the required amoUJ?.t fr<;>m the Chairperson and shall present bills for the expenditure incurred. (b) The Chairperson shall make available the sum so requisitioned in keeping with the budgetary allocation. (8) Supervisory Mechanism:- (a) The Corporation or Municipality shall take up the responsibility of providing administrative and infrastmcture support to the Ward Committee for its proper functioning. (b) The Ward Committee shall create mechanisms for checks and balances over the Government, Corporation or Municipal personal in their Ward. Ward Committees shall have the power to recommend to the competent authority for imposition of penalties in respect of a Government and Corporation or Municipal employee for misconduct 'and negligence of duties. (9) Ward Development:- There shall be a Ward information and Statistics Committee, which shall be formed for various developmental and planning works. The constitution and functions of the Committee are a~ given below. (a) Constitution of the Ward Information and Statistics Committee,- (i) A committee of three persons shall be constituted in every Ward as the Ward Information and Statistic Committee. (ii) The constitution of the Ward Information and Statistics Committee shall be through nominations by the Chairperson held within one month of the constitution of the Ward Committee: Provided that members of the Ward Finance Committee shall not be ' :. members of the Ward Information and Statistics Committee. (iii) The Ward Information and Statistics Committee shall also appoint from amongst themselves, one person as the presiding member who will preside over the meetings of the Ward Information and Statistics Committee. (b) Duties of the Ward Information and Statistics Committee:- (i) It shal] be the duty of the Ward Information and Statistics Committee to compile, maintain and update annually the following information about the ward in the format prescribed by the concerned Corporation or Municipality for this purpose. Such Information shall include,- (A) economic Information including the number and nature of commercial establishments in the ward and employment data in these establishments; ' (B) information relating to Land Use includes the changes in patterns of land use, data relating public spaces and civic amenity sites, traffic patterns and public transportation hubs and preservation and restoration of envirorunent, natural resources and heritage sites; (C) infrastructure Index including the extent of infrastructural development, current and pending projects, and the infrastructural requirements of the ward. THE ASSAM GAZETTE. EXTRAORDINARY, DECEMBER 14. 2007 2417 (ii) The report prepared in accordance with sub-section (9) (b) (i) (B) above shall be used by the Ward Committee in determining and enforcing the zoning provisions. It shall be made available on a quarterly basis to the meetings of the Ward Committee, reflecting changes since the presentation of the previous report. (iii) The report prepared in accordance with sub-section (9) (b) (i) (C) above shall be used by the Ward Committee in allocation of development expenditure by the Ward Finance Committee. It shall be made available on a quarterly basis to the meetings of the Ward Committee, reflecting changes since the presentation of the previous report. (iv) Special Planning: The Ward Committee shall,- A. participate in development plans of the city; B. enforce zoning and land use regulations; C. participate in the creation and enforcement of new instruments like transferable development rights, etc. (10) Penalties:~ (a) For non-compliance of the provisions of sub-clauses (i) to (iv) of clause (b) of sub-section (9) above the concerned defaulting member, shall be liable to be penalized with such amount of fine as may be determined by the Ward Committee which shall not exceed rupees one thousand for such default and rupees one thousand for every subsequent defaults. · (b) The Chairperson of the Ward Committee shall take approprfate action, including penalty to the Ward Committee member after giving adequate notice in writing and after giving reasonable opportunity of being heard: Provided that, the decision to impose fine shall come into force only upon it being approved by a majority of vote at the meeting of the Ward Committee. (11) Comprehensive intervention for urban poor activities:- The Ward Committee shall be responsible for,- (a) integrating all existing activities undertaken by the Government; (b) to preparing and maintaining beneficiary list for all the programmes and schemes undertaken by the government in co-ordination with the relevant government agencies. ( c) preparing a report on the housing and public distribution system in each Ward. (12) Ensure Universal access for selected public services:- The Ward Committee shall be responsible in ensuring universal access in selected public services like education, health care, water supply and sanitation. (13) Alternative Options:- Without prejudice to the generality of the foregoing provisions,- (a) the ward Committee shall be responsible for decentralized management of the following functions, namely:- 2418 THE ASSAM GAZETTE, EXTRAORDINARY, DECEMBER 14, 2007 . Recovery of fine (i) Primary collection of Solid Waste Management and decentralized management of solid waste; (ii) Desilting of drains; (iii) Maintenance of streetlights; (iv) Maintenance of parks; {v) De-weeding of paths; (vi) Road works including construction, maintenance and restoration of; and (vii) General beautification of the locality. (b) The Ward Committee shall be specifically empowered to examine various alternative implementation options in the above mentioned areas. (c) The proposal with respect to the alternative implementation option by the local communities shall be submitted to the Ward Committee and shall be taken up for discussion at the next meeting of the Ward Committee.